Quotation Management
The Gateway From Quote To Fulfillment
DSFulfill is not a standalone quoting tool. Every quote connects to approval, payment, purchasing, warehouse, and shipment — so pricing locks before fulfillment starts.
Order #DS-4421
Synced from Shopify · Awaiting merchant approval
Quote
Approval
Payment
Fulfillment
Approved quote → wallet payment → warehouse fulfillment
Quote → Approval → Payment → Fulfillment
This is DSFulfill's core workflow. Quotation is the gateway — not the destination. Every approved quote moves into purchasing, warehouse, and shipment automatically.
Order Synced
Quote Generated
Merchant Approved
Wallet Paid
Purchasing
Warehouse
Shipment Created
Current stage
Order Synced
Shopify, TikTok Shop, or WooCommerce order lands in DSFulfill with SKUs and destination.
Step 1 of 7
Order Synced
Shopify, TikTok Shop, or WooCommerce order lands in DSFulfill with SKUs and destination.
Quote Generated
Agent builds product cost, shipping lanes, packaging, and variant pricing.
Merchant Approved
Merchant reviews and approves pricing in the client portal — no WhatsApp thread.
Wallet Paid
Merchant wallet is debited. Billing aligns with the approved quote.
Purchasing
Sourcing and procurement kick off based on the locked quote.
Warehouse
Receiving, picking, packing — warehouse ops run on approved pricing.
Shipment Created
Label generated, tracking pushed to merchant portal and storefront.
Order Synced
Shopify, TikTok Shop, or WooCommerce order lands in DSFulfill with SKUs and destination.
Quote Generated
Agent builds product cost, shipping lanes, packaging, and variant pricing.
Merchant Approved
Merchant reviews and approves pricing in the client portal — no WhatsApp thread.
Wallet Paid
Merchant wallet is debited. Billing aligns with the approved quote.
Purchasing
Sourcing and procurement kick off based on the locked quote.
Warehouse
Receiving, picking, packing — warehouse ops run on approved pricing.
Shipment Created
Label generated, tracking pushed to merchant portal and storefront.
What The Merchant Actually Sees
From synced Shopify order to payment-ready fulfillment — every step happens in the client portal, not in your inbox.
Shopify Order
Order #1042 syncs from connected store
Request Quote
Merchant asks for product + shipping pricing
Approve Quote
Reviews breakdown and confirms $13.65 total
Ready For Payment
Wallet debited — order enters fulfillment
Acme Store · Order flow
Shopify Order
#1042 synced
Request Quote
Product + shipping
Approve Quote
$13.65 total
Ready For Payment
Wallet debit
Destination: United States
320g · 20×15×8 cm · volumetric 480g
YunExpress
8–12 days
4PX Standard
10–14 days
DHL eCommerce
5–8 days
Merchant sees the same options in the client portal
Compare Destination-Country Shipping Options
Agents quote shipping lanes by weight, volume, and destination — merchants compare carriers and delivery times before approving. The selected lane flows into fulfillment and billing.
- Multiple carrier lanes per destination country
- Weight and volumetric weight factored into pricing
- Delivery time shown alongside cost for merchant approval
- Selected shipping method carries through to warehouse and tracking
Every Quote Scenario Agents Run Daily
Product, shipping, sourcing, bulk, and destination-country quotes — all feeding into the same approval and fulfillment pipeline.
Product Quote
Quote unit cost and variant pricing for synced catalog items or new SKUs.
Black / M — $8.20 · White / L — $8.50
Shipping Quote
Compare carrier lanes by weight, volume, and destination country.
US: YunExpress $4.90 · UK: 4PX $5.40
Sourcing Quote
Build quotes from supplier requests before products enter the catalog.
Factory price + packaging + landed shipping
Bulk Quote
Review and approve pricing across multiple SKUs or orders at once.
24 variants · 3 destination countries
Destination-Country Quote
Same product, different shipping lanes per market — US, UK, DE, AU.
Lane-specific delivery time and cost
Fulfillment Quotes Get Messy Fast
Without a quote-to-fulfillment workflow, agents quote through WhatsApp, spreadsheets, and carrier tables — then manually re-enter pricing when warehouse work starts.
Product prices vary by variant
Different sizes, colors, and SKUs need different unit costs — spreadsheets break down fast.
Shipping depends on weight, volume, and destination
Actual weight, volumetric weight, and country lanes all change the landed price.
Merchants keep asking "is this the final price?"
Unclear quotes lead to repeated messages before every order can move forward.
Manual quotes create margin leaks and disputes
Underquoted shipping and forgotten packaging costs eat into profit after fulfillment starts.
Every Cost That Feeds Into Fulfillment
Product, shipping, packaging, weight, and variants — locked at approval, carried through to warehouse and billing.
Product Cost
Unit price, variant price, and supplier price changes.
Shipping Cost
Destination-country lanes with delivery time comparison.
Packaging Cost
Packaging, labeling, bundling, and custom handling.
Weight & Volume
Actual weight, estimated weight, and volumetric weight.
One-Piece Fulfillment Price
Simple all-in price merchants can approve at a glance.
Variant-Level Pricing
Accurate pricing per size, color, SKU, or supplier variant.
Approval Unlocks Payment And Fulfillment
When a merchant approves a quote, the order is ready for wallet payment — and your team can start purchasing and warehouse work with locked pricing.
- Approved quote → wallet debit → fulfillment queue
- Shipping method and delivery time locked at approval
- No re-quoting after warehouse measurement
Quote #QT-118
Acme Store · Awaiting approval
Merchant approves in portal — no WhatsApp back-and-forth
Protect Your Margin Before Fulfillment Starts
Accurate quotation prevents undercharging and disputes — because pricing is locked before purchasing and warehouse work begins.
Avoid underquoting shipping
Build destination lanes and weight rules into every quote before the merchant approves.
Reduce pricing disputes
Merchants see a clear breakdown — product, shipping, packaging — not a single opaque number.
Keep product, shipping, and billing aligned
Approved quotes flow into wallet debits and invoices without manual recalculation.
What Quote-To-Fulfillment Workflows Unlock
Turn Every Quote Into A Fulfillment Workflow
Quote, approve, pay, and fulfill — without switching tools or re-entering pricing.